Bliss Memorial Public Library
Bloomville OH
Records of Bliss Memorial Public Library will be retained according to the following schedule. The retained records maybe in the form of electronic, print or other media. Records shall fall into two categories: Permanent and Non-Permanent. The following list shows the retention period of specific records, which is compiled from recommendations of the State Auditor’s Office, Seneca County and the Ohio Historical Society.
| Permanent |
| Annual Fiscal reports to the Auditor of State |
| Annual reports to the State of Ohio |
| Audit reports from the Auditor of State |
| Board of Trustees minutes |
| Board Policies |
| Building Specifications |
| OPERS records |
| Personnel records for active employees |
| Annual payroll summary reports |
| Circulation reports |
| Historical files |
| Non-Permanent | |
| Contracts | 15 years |
| Employment applications | 1 year if not hired |
| Library card application | Retained as long as the card is active |
| Library material request for review | 3 years |
| Accounting ledgers | 3 years, provided audited |
| Bank deposit receipts | 3 years, provided audited |
| Bank statements | 3 years, provided audited |
| Bids-successful and unsuccessful | 15 years, 2 years |
| Budgets filed with Co. Budget Comm. | 10 years (County says permanent) |
| Cancelled checks | 3 years, provided audited |
| Check register | 3 years, provided audited |
| Cash receipt books | 3 years, provided audited |
| Contracts, leases, grants | 15 years after completion |
| Depository agreements | Until superseded or audited |
| Expenditure reports | 3 years, provided audited |
| Insurance policies | 2 years after expiration with no claims |
| Inventories | Until suspended |
| Investments | 3 years, provided audited |
| Lost materials/fine records | Delete after payment |
| Monthly finanical reports | 3 years, provided audited |
| Personnel files for ex-employees- including leave requests (sick & vacation) W-2, W-4, Worker's Comp Claims, Emergency contact forms | 10 years after termination (County says permanent) |
| Policies and Procedures | Until susperseded |
| Purchase orders | 3 years, provided audited |
| Time sheets | 3 years, provided audited |
| Vouchers (including invoices) | 3 years, provided audited |
June 16, 2020